Privacy Policy

Aylesbury Islamic Centre

This Privacy Policy explains how Aylesbury Islamic Centre collects, uses, stores, and protects personal information. It applies to all visitors, worshippers, donors, volunteers, service users, and website users.

The Centre processes personal data in line with UK data protection law, including the UK General Data Protection Regulation and the Data Protection Act 2018.

Who we are

Aylesbury Islamic Centre is a community religious organisation providing worship, education, social support, outreach services, and charitable activities. The Centre acts as the data controller for the personal information it processes.

What information we collect

How information is collected

• Website forms and enquiry submissions
• Donation platforms and Gift Aid forms
• Event and class sign up sheets
• Email and telephone communication
• CCTV systems on Centre premises

Why we use personal information

• To manage worship, education, and community services
• To process donations and Gift Aid claims
• To communicate about events, classes, and activities
• To provide support and outreach services
• To manage volunteers and safeguarding responsibilities
• To improve services and website performance
• To comply with legal and regulatory obligations

Legal basis for processing

The Centre processes personal data using one or more of the following lawful bases.

• Consent
• Performance of a contract or service
• Legal obligation
• Legitimate interests balanced with individual rights

Donations and financial data

Donation records may be retained for financial management, auditing, and compliance with HMRC and charity requirements. Payment details are processed by trusted third party payment providers. The Centre does not store full card details.

Gift Aid information is retained as required to support HMRC claims.

Children and young people

The Centre takes extra care when processing information relating to children and young people. Parental or guardian consent is obtained where required. Data is used only for safeguarding, education, and participation in activities.

Safeguarding and welfare

Personal information may be processed to protect individuals at risk and to meet safeguarding responsibilities. Information may be shared with relevant authorities where required by law or where there are serious safety concerns.

CCTV

CCTV may operate on Centre premises to protect worshippers, staff, volunteers, and property. Images are used only for security and safety purposes and retained for a limited period unless required for an investigation.

Sharing information

The Centre does not sell personal data. Information may be shared only where necessary with.

• Service providers supporting Centre operations such as IT and website hosting
• Payment processors and donation platform providers
• Regulatory, legal, or law enforcement bodies where required
• Safeguarding organisations in line with legal duties

Third parties must handle data securely and lawfully.

Data storage and security

Personal data is stored securely using appropriate technical and organisational measures. Access is limited to authorised individuals. Security controls are reviewed to reduce the risk of loss, misuse, or unauthorised access.

How long we keep information

Information is retained only for as long as needed for the purpose it was collected, or to meet legal and regulatory requirements. Retention periods vary depending on the type of information.

Your rights

You have rights under UK data protection law, including the right to.

• Request access to your personal data
• Request correction of inaccurate or incomplete data
• Request deletion in certain circumstances
• Object to or restrict processing in certain circumstances
• Withdraw consent where consent is the lawful basis
• Request data portability where applicable

Cookies and website data

The website may use cookies to support functionality and improve user experience. You can control cookies through your browser settings.

External links

The website may include links to external websites. The Centre is not responsible for the privacy practices of other sites.

Changes to this policy

This Privacy Policy may be updated from time to time. The latest version will be published on the website.

Contact

To ask questions about this policy or to exercise your data rights, contact Aylesbury Islamic Centre using the contact details shown on the website contact page.